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Running meetings: expert solutions to everyday challenges

Series: Pocket mentor series Publisher: Harvard Business School Press, 2006.Language: EnglishDescription: 94 p. ; 18 cm.ISBN: 1422101851Type of document: BookBibliography/Index: Includes bibliographical references
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Item type Current location Collection Call number Status Date due Barcode Item holds
Book Europe Campus
Main Collection
Print Z13.4 .R86 2006
(Browse shelf)
001174162
Available 001174162
Total holds: 0

Includes bibliographical references

Digitized

Running Meetings Expert Solutions to Everyday Challenges Contents Mentor's Message: Why Meet? ix All About Meetings 1 Getting Started 3 Your reason for calling a meeting is based on the objective--Do you need to solve a problem? Make a decision? Inform a group about an issue? Check on the status of a project? Why have a meeting? 4 Who comes to a meeting? 7 Recognize other types of meetings 8 Remember the purpose 11 How to Prepare for a Meeting 13 Many meetings fail because of insufficient planning. Keeping the purpose of your meeting in mind, decide on who should attend and where and when to hold the meeting, and then build an agenda that works. Everything follows from the purpose 14 Who should attend? 15 What about date, time, place, and equipment? 15 V Build the agenda 17 Assign meeting roles and responsibilities 20 Supply other necessary pre-meeting information 21 How Groups Reach Decisions 23 Decision-making meetings take some extra care and preparation. Even before the discussion begins, everyone involved needs to understand the decision-making process and how the decision will be made--whether by majority vote, consensus, or the leader's decision. Prepare for the decision-making meeting 24 Decide by the majority vote 25 Decide through group consensus 26 The leader makes the decision 27 Guide the decision-making process 28 How to Conduct a Meeting 31 All meetings have the predictable pattern of beginning, middle, and end. For truly effective meetings, recognize and manage each element from the opening welcome to getting down to work to bringing closure and planning for post-meeting action. Open the meeting with authority 32 Run the meeting skillfully 3 4 Provide closure at the end 38 Meeting phases and tasks 39 vi Contents When Bad Things Happen to Good Meetings 45 At times, a meeting can run into problems, and the objectives are sidelined or even left unfulfilled. But if you are prepared and ready to handle these problems--most of which are predictable you can quickly get your meeting back on track. Be realistic 46 Be prepared 47 Be ready to act 49 Practice wearing other hats 57 How to Handle End Matters 59 A good meeting can unravel if the ending isn't well managed. Even if people seem anxious to leave, provide the closure they need with a summary of what you've all accomplished and what the next steps will be. End the meeting on time 60 Provide closure 61 How to Follow Up After a Meeting 63 Don't let your hard work be forgotten once the participants leave the room! Make sure the resolutions and plans formed during the meeting are carried out. Provide a post-meeting communication and action plan and any other information stakeholders need to have. Ensure post-meeting success 64 Develop a communication and action plan 65 Contents vii Listen to the dissatisfied 69 Evaluate the meeting 69 Virtual Meetings 73 The old, familiar model for a meeting with everyone gathered around a table is changing. With advances in telecommunications and participants located around the globe, virtual meetings are becoming familiar in today's business world. Stay up-to-date with the range of communication tools available now and in the future. Learn to run new-age meetings 74 Tips and Tools 77 Tools for Running a Meeting 79 Worksheets to help you plan and run a meeting. Test Yourself 83 A helpful review of the concepts presented in this guide. Take it before and after you've read through the guide to see how much you've learned. Answers to test questions 87 To Learn More 91 Further titles of articles and books if you want to go more deeply into the topic. Sources for Running a Meeting 97 Notes 99 The Notes section is for you to use as ideas come to mind. viii Contents

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